Data protection policy in accordance with the EU General Data Protection Regulation (GDPR)
Data protection policy
Goal of the data protection policy
The goal of the data protection policy is to depict the legal data protection aspects in one summarising document. It can also be used as the basis for statutory data protection inspections, e.g. by the customer within the scope of commissioned processing. This is not onlyto ensure compliance with the European General Data Protection Regulation (GDPR) but also to provide proof of compliance.
Kerote Ltd, 14 Beresford Avenue, Wembley, London HA01YP provide online eLearning courses and is motivated to comply with data protection legislation.
Security policy and responsibilities in the company
- For a company, in addition to existing corporate objectives, the highest data protection goals are to be defined and documented. Data protection goals are based on data protection principles and must be individually modified for every company.
- Mr Michael Sadeh, Director is responsible for all data which the company Kerote Ltd acquire and manage.
- All the data is stored in safe place and would will not be shared with other companies. In time we will review our methods and when necessary improve the system.
- Training, sensitisation and obligation of the employees to protect and save our data will be explained to each employee we may have in the future.
Legal framework in the company
- Industry-specific legal or conduct regulations for handling personal data
- Requirements of internal and external parties
- Applicable laws, possibly with special local regulations
- Conducted internal and external inspections
- Data protection need: determination of protection need with regard to confidentiality, integrity and availability. The BSI Standard 100-2 categories from the German Federal Office for Information Security [Bundesamt für Sicherheit in der Informationstechnik – BSI] are helpful, e.g.: ‘normal’, ‘high’ and ‘very high’.
Existing technical and organisational measures (TOM)
All data will be saved on company computers only with restricted access.
The description of the implemented TOM can, for example, be based on the structure of ISO/IEC 27002, taking into account ISO/IEC 29151 (guidelines for the protection of personal data). The respective chapters should be substantiated by referencing the existing guidelines.
Examples of such guidelines include:
- Guideline for the rights of data subjects
- Access control
- Information classification (and handling thereof)
- Physical and environmental-related security for end users such as:
- Permissible use of values
- Guideline for information transfer based on the work environment and screen locks
- Mobile devices and telecommuting
- Restriction of software installation and use
- Data backup
- Information transfer
- Protection against malware
- Handling technical weak points
- Cryptographic measures
- Communication security
- Privacy and protection of personal information
Supplier relationships: Noting regular inspection and evaluation of data processing.